About the job

We are seeking a Community Coordinator with great hospitality, sales, people engagement and leadership skills to join our Venture X team in Downtown West Palm Beach, FL. The Community Coordinator provides excellent customer service to the Venture X internal, external and prospective members by accurately assessing all customer needs. Conducts the initial first impression experience for any person entering the Venture X doors. Demonstrating and maintaining a professional image of the Venture X brand and on all platforms.

About Venture X:

Venture X strives to provide high quality, flexible workspace options to business professionals allowing our members to grow their companies and exceed their business goals. We provide a unique set of amenities and benefits that support business growth and professional development. Our vision is to provide upscale, flexible workspaces in every major city around the world.

Reports to:

Owner

Responsibilities include but are not limited to:

Assist In Community Sales

- Prospecting, Tours, Follow Up, Execution and set up with proper documentation along the process.

• Assisting in scheduling tours.

• Assisting in sending out tour reminders.

• Greet prospective members at time of tour.

• Obtain walk-in information, and enter into CRM with tour booking.

Customer Service -

• Provide 100% effective and friendly customer service with all current and potential members with a 4-6 hour acknowledgment and confirmation of the issue.

• Provide a timely response to all reported issues by members with continued response until resolution with escalation to Community Sales Manager/Owner as needed.

• Resolve member issues with professionalism, empathy, and patience.

Goals - Assist with meeting all occupancy, sales, marketing and financial goals.

• Meet with the Community Sales Manager and/or Owner to understand location occupancy, sales, marketing and financial goals.

• Assist with reporting on weekly, monthly and quarterly achievements.

Networking -

• Works on community initiatives designed to develop connections between members, including member introductions, event support, email and print communications.

• Create a collaborative environment amongst our members through events and personal introductions.

• Makes signs for events with required advertisements to ensure successful event.

• Perform set-ups and breakdown of events, including ordering food and beverages.

• Prepares newsletter to make sure members are aware of every upcoming event.

• Assists with providing proposals and pricing on Events and/or meeting rooms.

• Assist with events to ensure there is a good balance of educational, member appreciation, cultural and lead generation/sales related events.

Operations -

• Process member move ins and move outs.

• Perform front desk services which include answering phones, greet and check in members or guests.

• Perform Mail/package collection, sorting and distribution timely.

• Maintain package tracking log for receipt and delivery of members packages as well as providing notification of packages as needed with applicable charges as needed.

• Provide first impression experience.

• Maintain a current member list which includes new members and removal of former members.

• Set up and maintain all member files, mail folders and/or mailboxes.

• Prepare, audit and maintain all 1583 forms with ID's for all Virtual Members.

• Issue keys, access cards, mailbox keys and maintain reconciliation with management company.

• Schedule office refresh for any members moving out which include painting, cleaning and/or furniture resets.

• Troubleshoot printing, internet and phone requests.

• Conduct building walkthroughs to ensure cleanliness throughout the day.

• Make ready each conference room prior to and after use.

• Confirm conference room bookings and book conference rooms as requested.

• Maintain tidy and cleanliness of the Café throughout the day.

• Perform opening and closing duties of the location.

• Assist with ordering and managing stock of consumables as well as various office supplies as well as ordering and maintaining toiletries.

• Maintain company standards and expectations of the appearance of the location.

• Keep the office fresh and maintained throughout the day.

Billing & Collections-

• Assist with timely billing process.

• Assist with entering charges in Deskworks as needed.

• Assist members with billing issues and/or questions.

• Assist the Community Sales Manager with the collections process to ensure all payments are made timely and any issues with non-payment are addressed prior to end of month with action required.

• Perform collections upon billing after every bill run.

• Address and collect on any rejected payments within 24 hours.

Qualifications:

• Hospitality / Co-working space experience is helpful.

• Practical solution finding individual who takes a hands-on approach and is driven to achieve results.

• Any combinations of education, training or general experience in shared office space, commercial real estate, hospitality, co-working, leasing (commercial or residential), property management that would provide the sales background and knowledge base to perform efficiently of all expectations of the job.

• HubSpot experience is a plus.

Must haves:

• An energetic team player with a positive personality.

• Flexible, reliable, results-oriented, and self-motivated.

• Excellent oral, written and presentation communication skills.

• Fluent English

• (Spanish is a plus).

• Basic computer skills and knowledge of basic IT.

• Ability to multi-task and work efficiently in a fast paced environment.

• Ability to take/provide constructive and positive feedback.

• Ability to stand on feet for long periods of time.

• Ability to operate a computer and monitor for long periods of time.

• Must be in good physical condition and be able to lift up to 50 lbs.

Compensation/Benefits:

• Base Salary: $50,000 annually

• Commissions & Bonus potential

• 3 Weeks of Paid Time Off + Holidays